Purchasing

About Purchasing & Procurement 

The Purchasing Division is responsible for providing assistance to City departments in securing goods and services in the most economical, efficient, and timely manner possible. We handle purchases in a manner ensuring competition between potential vendors and contractors in accordance with local, state and federal laws and regulations, sound internal controls and professional purchasing.

The Purchasing Division advertises all Invitations For Bid and Requests For Proposals in The Hays Free Press. Any advertisement will be at least two weeks in advance of the bid or proposal opening date. A formal bid or proposal is a written solicitation exceeding $50,000 for goods or services.

Purchasing Division Questions or Requests

If you have questions or requests for the City's Purchasing Division that are not related to procurement opportunities, please submit them here.

State of Texas Landowner's Bill of Rights

The Landowner’s Bill of Rights is prepared by the Office of the Attorney General. The contents of this Bill of Rights are prescribed by the Texas Legislature in Texas Government Code Sec. 402.031 and Chapter 21 of the Texas Property Code. Click here for a full copy of the document.


Current Procurement Opportunities

Re-Bid RFP-20-008 Bond Election Facilitation Services
The City of Buda seeks written proposals from qualified firms to provide pre-bond facilitation and processing services for a possible Municipal General Obligation Bond Election slated for November 2021. It is the intent of the City of Buda to select a consultant to accomplish the services outlined in this Request for Proposals. The City of Buda will receive sealed responses for Bond Election Facilitation Services to provide for a contract commencing within thirty (30) days after the date of award by the City of Buda and continuing for a period sufficient to complete the original scope of work within a twelve (12) month process.

Key Schedule:
Proposal Release date: November 18, 2020
Deadline for Submittal of Written Questions: December 4, 2020
Public Bid Opening: December 17, 2020
Anticipated Interviews, Committee Review, and Scoring: January 4-8, 2021
Anticipated Award Date: January 19, 2021

Specifications:
https://ci.buda.tx.us/DocumentCenter/View/8447/Re-Bid-RFP-20-008-Bond-Facilitation-Services


RFP 21-001 Grant Writing and Management Services

The City of Buda seeks written proposals from qualified firms to assist in the application preparation and overall grant management required by the City for the implementation of a capital improvement project(s) for FEMA Hazard Mitigation Grant Programs, Texas General Land Office Community Development Block Grant Programs, Texas Water Development Board Grant Program, Texas Parks and Wildlife Department Grant Programs, and other state and federal grant programs. The management consultant or firm to be hired is to provide contract-related management services to the City. 

Key Schedule:
Proposal Release Date: October 14, 2020
Deadline for Submittal of Written Questions: October 23 , 2020
Sealed Proposals Due to and Opened by the City: Shown on the cover of this RFP
Anticipated Public Bid Opening: October 30,2020; 2:00pm
Anticipated Interviews, Committee Review, and Scoring:November 2-6, 2020
Anticipated Award Date: November 17, 2020


RFQ 21-002 Facility Planning Services for the City of Buda Public Works and Parks Depts. 

The City intends to select a qualified facility design Consultant to perform a facility needs assessment, planning, and schematic site design for possible expansion of the current Public Works and Parks facilities and to evaluate the need for a new site.

The Project involves analysis of the existing site located at 525 Garison Rd., Buda, Texas, and the evaluation of future facility needs of the Public Works Department to evaluate possible future expansion to more efficiently utilize the current site. The Consultant will also evaluate the growth projections of the Public Works Department to determine if and when a new site may be needed to meet the department's needs. The Consultant will prepare a final report that includes departmental growth projections and analysis of facility and space needs of the Public Works and Parks Departments for the next 10, 25, and 50 years. The report will also include a draft schematic design and planning level budgets to reconfigure and expand the current site as well as to develop a new site for the future.  The Consultant will conduct interviews with City Staff to understand the future space needs of the department and will evaluate the configuration and facilities of other similar Central Texas Cities.

The Consultant shall plan for the required meetings with staff and presentations to the City Council necessary to complete this project by the end of April 2021.


 
IFB 21-003 Fire Station and Bluff Street Area Drainage Improvements - Proposed Diversion Channel

The City of Buda will receive sealed Lump Sum and Unit Price Bids for a single prime contract, pursuant to Local Government Code Chapter 252, for "IFB 21-003 Fire Station and Bluff Street Area Drainage Improvements-Proposed Diversion Channel" in the Municipal Complex Building located at 405 E. Loop Street, Bldg. 100, Buda, TX 78610 on January 15, 2021 at 1:00 p.m. Immediately thereafter, the bid proposals will be publicly opened and read aloud in the Multi-Purpose Room (1034) in the Municipal Complex. 

The Issuing Office for the bidding documents is: City of Buda - Finance Department, 405 E. Loop Street, Bldg. 100, Buda, Texas 78610, Rosemary Esparza, Purchasing Manager. (512) 523-1015, resparza@ci.buda.tx.us. Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 AM to 5:00 PM, and may obtain copies of the bidding documents from the Procurement Website as described below.




BidNet & Texas Purchasing Group Information 

The City of Buda has partnered with BidNet as part of the Texas Purchasing Group and will post their bid opportunities to this site. As a vendor, you can register with the Texas Purchasing Group and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once the City of Buda has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies throughout Texas.

The City of Buda looks forward to providing you with more bid information and simplifying the entire bid, proposal, and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. If you need help registering, please call the Texas Purchasing Group support department toll free at 1-800-835-4603.

 Link to City of Buda Open Solicitations:

Texas Purchasing Group
Link to Vendor Registration Screen for City of Buda:
Texas Purchasing Group

Bid Tabulations
 The City of Buda provides 
bid tabulation information for canceled and awarded contracts This link will provide information as contracts are approved and awarded by City Council. 

RFP 19-010 - City Hall Facility Reuse
Awarded to Inspired Minds Art Center

RFQ 19-011 Design and Construction Services
Awarded to Jackson Galloway-FGM Architects, Inc. 

IFB 19-012 Meadows of Buda Life Station Improvements
 Awarded to Keystone Construction
Bid-Tab

RFQ 19-013 Pavement Management Study
 Pending award

 IFB 20-002 ASR 1 Pilot Well Drilling Project 
 Awarded to Hydro Resources - Mid Continent, Inc. 
Bid-Tab

 RFQ 20-003 General Engineering Consultant Services 
 Pending Award 

 IFB 20-005 Sportsplex Wastewater Line Upsize Project
 Awarded to M&C Fonseca Construction
Bid-Tab

IFB 20-007 ASR1 Surface Facilities Project
Awarded to TTE LLC
Bid-Tab